Document Centre keeps every vessel's documents in one place and tracks their expiry dates, so certificates don't lapse unnoticed. Watch the interactive guide above for a click-by-click walkthrough.
At a glance
Where to find it: Document Centre in the left menu.
Who it is for: Anyone who manages vessel documents and certificates.
You will need: The document file to upload and its expiry date.
You will learn: How to upload a document, browse the folders, read the expiry badges and search.
Part 1: Upload a document
Click Document Centre in the left menu.
Select Upload File and choose your file.
Select the date the document expires. Permanent documents don't need an expiry date.
Click Upload to save the file.
Part 2: Find and check documents
Click Periodic Documents (see the folders below).
Click a file to open it, and check its badge colour.
Type a document's name in the search box to find it in all of the vessel's folders. Use the Others tab for company documents.
Document folders
Each folder holds a different kind of document.
Folder | What it holds |
Periodic Documents | Renewed certificates with expiry dates |
Permanent Documents | Documents that don't expire |
Voyage Documents | Documents for each voyage |
Others | Company documents that aren't linked to a vessel |
Expiry badges
The badge colour shows at a glance how long a document remains valid.
Badge | Meaning |
Green | Valid |
Amber | Expires soon |
Red | Expired |
Tips
Track renewals: Keep renewable certificates in Periodic Documents so their expiry is tracked.
Search once: Search covers all of the vessel's folders, so you don't need to open each one.
FAQ
Do permanent documents need an expiry date?
No. Permanent documents don't expire.
What do the badge colours mean?
Green: the document is valid. Amber: it expires soon. Red: it has expired.
Where do company documents go?
In the Others tab, for documents that aren't linked to a vessel.
Need more help?
Click the chat icon at the bottom right of GeoOne to message GeoOne Support.